Software Requirements:

Platform: Windows XP, Vista, Windows 7 and 8 (32 and 64 bit). Minimum .NET Framework: 2.0

Platform: Windows XP, Vista, Windows 7 and 8 (32 and 64 bit).
Minimum .NET Framework: 3.5

Viewer Requirements:
If viewing CATIA .cgr or .3dxml files: 3dxml Player
If viewing .xls(x), .ppt(x), or .doc(x): Office 2010 or later (2007 with plug-ins)

Who are our customers?

Large companies like GKN Aerospace and Spirit Aerosystems certainly demonstrate Data Sentinel's robustness, but it is the small to medium size business' that benefit the most.

Below are a few snap shots of the Software's features and interfaces.

Tutorials
Data Management Software

How did this office ever function before ...?

The above unfinished question suggests something is missing. We are convinced that once you have tried Data Sentinel that you will find yourself saying these very words. Other companies have. But don't take our word for it. Try it for 30 days...absolutely free! Call or email for more information, or to set up your free 30 day trial. That's all there is to it--and that is usually all it takes!

What kind of data will it manage?

All Microsoft Office files, all PDF's, CAD files such as CATIA, all types of image files, and just about any other file types you can think of!

How can Data Sentinel Help?

Whether your business is small or large, Data Sentinel can manage your data. Forget everything you have been told or may have experienced when it comes to Data Management….this is different. It is the way it should be…simple…effective…and affordable. Successful businesses need to work efficiently and collaborate on projects between groups and individuals within the company. Software to manage this process is essential. Make no mistake…your company's data is at risk every day, not to mention the integrity of your business and its ability to work efficiently. Today’s businesses are also being flooded with increasing amounts of diverse files and data types. The end result is decreased productivity and increased errors. Information is either misfiled or missing because it has been deleted. Other times data is duplicated with multiple users editing the same document. Wrong versions of a file and documents are errantly delivered to customers. Even worse, teams or individuals within your company could be working on the wrong revision of a document – and on it goes.

Okay--let's get right to it: How Much?

Tiered pricing makes Data Sentinel affordable regardless of your business size or type. It's definitely more affordable than the competition and does not require extensive training. Try it for 30 days…absolutely free! We will not collect a credit card number; you do not have to provide a cancellation notice. We set it up; you try it out.

Features

Login Form

Data Sentinel relies on Windows Authentication. All users must enter a valid Windows Username, Password, and Domain in order to log onto Data Sentinel. This ensures that only those users with valid company accounts can access files managed by Data Sentinel and allows Data Sentinel to verify the users identity. Once users have successfully logged in, Data Sentinel's internal permissions control what data each user can access. Data Sentiel also uses Environments to further control what users have access to different sites and projects.

Document Viewer

The Document Viewer can view the following file types:

CATIA .cgr and 3dxml files, PowerPoint*, Excel*, Word*, PDF, 3D PDF, XPS, Image Files, Text Files, and several others.

For unsupported file types, Data Sentinel comes with a convenient Screen Capture tool for taking snap shots of the unsupported file ontents. This snapshot will be displayed in the Document Viewer and Thumbnail Viewer when the item is selected in the Project Window. Office documents (Powerpoint, Excel, and Word documents), are automatically converted to XPS files when added to the database project or updated. The viewer then displays these XPS files whe the item is selected in the Project Window. CATIA is supported in the Viewer in that it will display both .cgr and 3dxml files. The only requirement is that the 3dxml player is installed on the computer. This will allow the user to analyze the 3D model. Data Sentinel can be setup to automatically convert CATIA CATParts and CATIA CATProducts to either cgr files or 3dxml files. Other CAD formats can be supported in the viewer once they have been converted over to 3D PDF's. 3D PDF's are a great tool for quickly viewing CAD models without having to have a license for the CAD Software. You can rotate, pan, zoom, take section cuts and much more.

User Interface

Data Sentinels User Interface presents all the information a user needs in a simple and easy to use manner. There is no hunting for the right window or button. Data Sentinel's user interface consists of two primary areas, a user data window on the left and a project data window on the right, seperated by a slider bar. In addition to these two areas there are also slide out panels on the left and right margins of Data Sentinel. These additional slide out panels contain some very useful features that will be discussed later. Each area has its own toolbar and its own set of buttons. All files displayed in both windows have color coded lock icons to help visually identify a file's status (i.e., checked-out, in-work, locked, released) One of the new features in this release is the addition of a document viewer and also a thumbnail viewer. Both of these will be discussed later.

The Toolbox

The ToolBox has a few very useful functions, and slides open along the left margin of Data Sentinel. Below it is show in its open state. There are four tabs in the Toolbox: the browser tab, properties tab, calendar tab, and the license tab. Each of these tabs is described in more detail below.

The Browser Tab: This tab brings up a window browser in the Toolbox. You can create folders, copy and paste files, and delete and rename folders, much in the same way as with Windows Explorer. For security purposes, the user is not allowed to browse outside the project level folder and is only able to modify files and folders that reside within his or her personal home folder. The Properties Tab: This tab brings up the properties page in the Toolbox, allowing the user to customize the appearance of Data Sentinel. All user settings are automatically saved by default when the user logs out including the last viewed project and folder. The Calendar Tab: This tab is simply a calendar for the users reference. The License Tab: This tab brings up the License Utility and shows the number of licenses allowed and currently available. It also shows the users currently logged onto Data Sentinel, and if necessary allows users with Administration privileges to end other user sessions as well as to lock down all Data Sentinel licenses. Locking the licenses will prevent any further modifications to the database or file system. This is useful when performing maintenance. There are also several buttons on the left side toolbar that will be discussed later on. Below is a snap shot of Data Sentinel with the Toolbox open on the left hand side.

User Data Window

User Data Window Data Sentinel uses the concept of a user Home folder to manage and control how data is added to the database or how it is checked-out of the database. This is the only folder in the project to which the user has modify rights. Only files in this folder can be added or checked-in to the database and when files are checked-out of the database, this is the folder they are placed into. The user has copy, paste, rename, and delete rights to everything in his or her Home folder. Individual files can also be detached from Data Sentinel as a separate icon. This icon can then be placed anywhere on the users Desktop. There is also a full set of context menus available to the user as well as CATIA functions. When browsing folders in the Toolbox, this window will also display the contents of the folders being browsed. Both User and Project Windows have a full set of context menus allowing you to quickly access Data Sentinel commands and features. All CATIA functions and some Administration functions are accessed through context menus.

Check-In Button: This button causes the selected files to be moved to the project data in-work folder. The control of the file is returned to Data Sentinel allowing other users to check it out if needed. The user must be the current owner of the file in order to check in the file. If someone else currently has the file checked out, or the file does not yet exist in the database, then the check-in process will end and the user will be notified. Update Button: This button updates the file system and database with the selected file or files without checking it back in. The file remains checked out in the users name. Dark blue lock icons next to the files indicate that the file in the users folder has the same date as the one in the project folder. A light blue lock icon indicates that the file in the user folder has a more recent date that the one in the project folder, giving the user a visual cue to update the file. Add Button: This button is how data gets added to the database for the first time. You can add one file at a time, or batch add all them at once. If a file being added current exists in the in-work database, then the process will fail. If the file being added currently exists in the release database, then the file will be added and the revision level automatically incremented. All added files have an initial status of in-work and are automatically checked out to the user that added them. If CATIA files are being added, then Data Sentinel can be configured to automatically add custom properties to the property page of the CATIA file. These custom properties can be anything, release status, release date, Intellectual Property note. Data Sentinel can also be configured to check that the model is using the correct version of CATIA before adding it to the database. Revise Button: This button allows the user to revise the database description and revision level of the selected file. Return Button: This button will return control of the selected files to Data Sentinel without updating the file. Select, Copy and Paste Buttons: The user can select, copy and paste files within Data Sentinel, to Data Sentinel from windows explorer, or from Data Sentinel to windows explorer. Delete Button: This button will permanently delete the selected files from the users home folder. Reload Button: This button will reload or refresh both the user window and the project window in Data Sentinel. Columns Button: This button allows the user to hide or show database columns. Column visibility is saved in the user settings file and will be remembered next time Data Sentinel launches. Report Button: This button will generate custom reports using the data from the selected files.

Project Data Window

The Project Data Window represents all the data stored in the database files. Files listed here can only be modified by first checking them out to the users home folder. The Project Data Window also has a full set of context menu controls similar to the User Data Window. Files deleted from the project window are automatically put in a back up folder. This back up folder can be managed using the Administration context menu. In addition to managing back up data, the Administration menu also allows you to Archive files, un-release files, and reset a files control from a specific user back to Data Sentinel. The Project Data Window Toolbar controls all functions in this window, including navigation between projects and groups. All files and databases are stored and organized using only three navigateable drop downs. These three levels (Project, Group, and Folder) provide enough organizational flexibility to accommodate projects both small and large. Projects can also be searched and navigated using the project browser shown in the open position below on the far right. Both User and Project Windows have a full set of context menus allowing you to quickly access Data Sentinel commands and features. All CATIA functions and some Administration functions are accessed through context menus.

Check-Out Button: This button copies the selected files to the users Home folder, and updates the database to show the user as the owner. This prevents all other users from checking the file out and modifying it. Unlock and Lock Button: The lock button changes the status of the selected files from an in-work status to a locked status. When a file is locked it cannot be checked out or modified. All locked files can be visually identified by the red lock icon. The unlock button changes the status of the selected files to an in-work status from a locked status. Release Button: This button is used to release files by changing their status and physically moving the file to a release folder. Once released, a file can no longer be modified. If a file already exists in the database with the same file name and revision level, then the release process will fail. Those users with Administration rights can archive released files as well as un-release files. By default, files can only be un-released if done so within 1 day of it being released. This default period of one day can be changed to any value, including hours and minutes. If CATIA files are being released, then Data Sentinel can be configured to automatically add custom properties to the property page of the CATIA file. These custom properties can be anything, release status, release date, Intellectual Property note. Data Sentinel can also be configured to check that the model is using the correct version of CATIA before releasing it to the database Delete Button: This button will delete the selected files from the project data in-work folder. You cannot delete files that are in a locked or released status. All files that are deleted from the project windows in-work folder are automatically backed up and stored before deleting. Configuration Pull Down: This pull down will allow you to chose a specific configuration or effectivity that you wish to use to filter what type of information to show in the project window. For example, a typical aircraft design office may need to view only those parts that are on aircraft 2. Selecting '2' in the pulldown will result in Data Sentinel displaying only those documents specifically assigned the configuration or effectivity for aircraft 2. You can also filter for the most current configuration or even for those documents that no longer have a configuration specified for them. Project Browser Tab: This tab allows you to browse just the project folders. Access to the project folders can be either through the drop downs on the main toolbar, or through this browser. Data Tab: This tab allows the user to browse and enter data specific to a file. This tab has several sub tabs: 1. Properties. 2. Relations. 3. Notes. 4. Configuration. and 5. Signatures. Each sub tab allows you to browse and enter unique data on every file. Transfer Tab: This tab allows the user to transfer files from the database to any folder the user currently has permissions to write to (i.e., Desktop, My Documents). The transfer target directories are stored in the user settings for easy access during future transfers. Transfers can be initiated using several methods: 1. All selected files. 2. All files with a modify date after the last transfer. 3. All files after a selected date. Diagnostic Tab: This tab brings up the diagnostics utility which will provide basic help if the database and file system were ever to get out of sync with each other. Data Sentinel will automatically monitor and detect any out of sync errors and notify the users.

Administration Panel

The Administration Panel is where all projects are managed including the assigning of permissions. The Administration panel is where new projects, groups and folders are created as well as where access permissions for users and groups are set. When creating new projects, groups or folders, Data Sentinel will automatically add corresponding database files as well as automatically create new corresponding Window�s Folders for storing data. This panel can only be accessed by those users given administration status in Data Sentinel. There are several tabs that are described below. Start Tab: This tab is where you either create new projects or select current projects you wish to edit. Permissions Tab: This tab is where you set the internal permission that allow or diallow users access to not just projects and folders, but also to functionality such as "Lock", "Delete", or "Release". User/Group Tab: This tab is where you enter user ID's of all those who will be using Data Sentinel. Once entered here, the are easily accessed through pull downs on the Permission tab. You can also create user groups here and assign users to the created groups. This makes setting permissions much easier for large groups of users all at once. Group Tab: This tab is where the group level folders for projects are created. Folder Tab: This tab is where the folders for each group are created. Document Properties Tab: This tab allows you to define custom properties to apply to each file. The user that can browse these values or enter new values for these properties using the Data Tab discussed earlier. Signature Roles Tab: This tab allows you to define signature roles for a particular folder. Once defined, designated users can then go to the Data Tab discussed earlier and digitally sign a file using their predefined role.

Spotlight

Quick Facts

* Database Driven
* Customizable Document Properties
* Document Revision and Version Control
* Document History
* Document Viewer
* All data is checked in and out of a database
* Archiving
* Secure read-only data folders
* Data can be locked and unlocked
* Digital Signatures
* Configuration/Effectivity Control
* Comprehensive Searches and Filters
* Launch applications and documents directly
* Quick and easy navigation between projects
* Export Database information to excel
* Self Diagnostic utility
* Admin features
* Centralized User Home folders
* Automatic back-up of deleted data
* Customizabe document attributes
* Interface with CATIA
* Custom CATIA properties

Document Viewer

The Document Viewer can view the following file types: CATIA .cgr and 3dxml files, PowerPoint*, Excel*, Word*, PDF, 3D PDF, XPS, Image Files, Text Files, and several others. For unsupported file types, Data Sentinel comes with a convenient Screen Capture tool for taking snap shots of the unsupported file ontents. This snapshot will be displayed in the Document Viewer and Thumbnail Viewer when the item is selected in the Project Window. Office documents (Powerpoint, Excel, and Word documents), are automatically converted to XPS files when added to the database project or updated. The viewer then displays these XPS files whe the item is selected in the Project Window. CATIA is supported in the Viewer in that it will display both .cgr and 3dxml files. The only requirement is that the 3dxml player is installed on the computer. This will allow the user to analyze the 3D model. Data Sentinel can be setup to automatically convert CATIA CATParts and CATIA CATProducts to either cgr files or 3dxml files. Other CAD formats can be supported in the viewer once they have been converted over to 3D PDF's. 3D PDF's are a great tool for quickly viewing CAD models without having to have a license for the CAD Software. You can rotate, pan, zoom, take section cuts and much more.

Document Viewer Examples:

CATIA and CAD Support

The Document Viewer can support CATIA .cgr and 3dxml files when the 3dxml player is installed. It can support other CAD files only through the use of 3D PDF's. Conversion to 3D PDF's can be done through the use of 3rd party applications. Once that is done, Data Sentinel can be set up to automatically display them. CATIA is supported in a variety of other ways. CATIA files can be inserted from Data Sentinel directly into an existing CATIA session that contains a product. Double clicking on a CATIA file will launch that file in CATIA as long as a CATIA session is currently ative. Data Sentinel can also be setup to automatically convert CATIA CATParts and CATIA CATProducts to cgr or 3dxml files. Data Setinel can also be setup to automatically add custom attributes to the CATIA model's property page.

Document Control

Document History: The Document History Window tracks and logs all recordable events for a file, including revisions and all versions. Recordable events include check-in, update, add, release, release undo, and delete. Notes can be added to each entry in the History Window allowing the user to document what changes were made between version updates or revision changes. Document Revisions: This window will show all previous revisions to a file. Any of these revisions can be opened up and reviewed side by side with the current revision. The previous revision window only works with documents whose file names do not change from revision to revision. Document Versions: This window will show all versions of a file. The number a versions that Data Sentinel can track and manage can be set anywhere between 0 and 100. All document versions listed in this window can be opened and reviewed side by side with the current version.

Searches and Filters

Users can search projects individually or they can globally search all projects at once for a particular file or string. Project Level Search: Data Sentinel has a search toolbar that allows for quick and easy searches of the database and provides a means of monitoring Data Sentinel�s progress. The search box can be used to quickly search any column in the database for the specified string in the search box. Search and Filter Widget: The search and Filter widget can be fixed to the lower right had corner of Data Sentinels user interface. It allows quick and easy searching and filtering of data in any column. Effectivity or Configuration Control: Data Sentinel can filter the data by effectivity number or configuration control number. You can also search any of the columns in the database simply by right clicking on the column you wish to search in the project data window. A small search toolbar will appear allowing you to enter your search string. Global Search: A global search can also be performed that searches through all projects and returns any matches. The global search window can be accessed by selecting the "Global" button on the far left hand side toolbar. This will bring up a new window that is used specifically for global searches.

Miscellaneous Items

Permissions: All data access in Data Sentinel is controlled here on the Permissions screen of the Admin panel. The permissions shown here will control what toolbar buttons users can access. Permissions can be set either at the Project Level or the Group Level. Permissions set at the Project Level automatically flow down to all sub groups and folders. Permissions set at the Folder Level always override the Project Level Permissions. Permissions can be applied either by group or by individual. It is important to note that these permissions are not the operating system permissions, and are not directly applied to any window�s folders. These permissions are all internal to Data Sentinel. Users and User Groups: This tab in the Administration panel allows you to add users and create user groups. Once a user group is created members can then be easily assigned using this screen. Users and user groups added here will be available in a drop down box on the permissions screen. Both can be added to projects and groups and then assigned permission access. Creating groups and then assigning users to those groups makes managing permissions easy a quick. Reports: Custom reports can be generated using any of the data stored in Data Sentinel�s databases. Company logos, headers and footers can be added to reports as well as charts and tables. All reports can be saved as a PDF file or simply printed from the report window.